Admin Assistant

Full Time Croatia, Finland, France, Italy, Netherlands, Norway, Portugal May 12, 2025 - November 30, 2028 Finance

Admin Assistant (Administrative Assistant) is a crucial support role that ensures the smooth, efficient, and organized functioning of day-to-day office tasks. By managing communication, scheduling, documentation, and clerical responsibilities, Admin Assistants enable managers and teams to stay focused on core business goals.

Whether in a corporate setting, healthcare facility, educational institution, or startup, Admin Assistants are the dependable multitaskers that keep operations running like clockwork.

✅ Key Responsibilities & Features:

Clerical & Administrative Support: Perform essential office duties like filing, data entry, photocopying, scanning, and organizing documents.
Calendar & Schedule Management: Coordinate meetings, manage executive calendars, and set up appointments with accuracy and timeliness.
Communication Handling: Answer phone calls, respond to emails, and relay messages professionally and efficiently.
Meeting Coordination: Prepare agendas, take meeting minutes, and distribute notes to all relevant team members.
Document Preparation: Draft letters, reports, presentations, and other business correspondence with clarity and professionalism.
Supply & Inventory Tracking: Monitor office supplies, place orders, and maintain stock levels to ensure uninterrupted workflow.
Visitor & Client Interaction: Greet guests, guide them appropriately, and offer a courteous and helpful front-desk experience.
Record Keeping: Maintain accurate logs of employee records, internal files, and administrative documents—both physical and digital.
Support to Management & Teams: Assist departments and executives with administrative requests, event planning, and internal coordination.